People

Manage instructors, coaches, jump partners, and other people linked to your jump log

People

The People section in PilotFlows allows you to manage individuals linked to your jump log, including instructors, coaches, examiners, or tandem passengers. Each person can be associated with jumps, making it easier to track roles, responsibilities, and jump history.

People Dashboard

The dashboard displays all stored people in a card-based overview, including:

• Name & Crew Code (if available)
• Profile Type (e.g., Person, Instructor, Coach)
• Quick Actions:
  • Jumps – View all jumps where this person was involved
  • Edit – Update personal details

Search and filter options allow quick navigation through large contact lists.

People dashboard showing all contacts with search and filter options

Adding a New Person

1. Open Add Person Dialog

   Click + Add Person to register a new individual.

2. Enter Basic Info

   Fill in basic information:

   • Profile Picture – Upload a photo for easy identification (optional)
   • First Name / Last Name – Required fields (last name mandatory)
   • License Number – Optional, for instructors and coaches
   • Organization – The dropzone, school, or organization they belong to

   

   Add person form showing basic information fields
3. Enter Contact Details

   Add contact information:

   • Email Address – Contact email (optional)
   • Phone Number – Contact number (optional)
   • Position – Role (e.g., Instructor, Coach, Examiner, Student, Tandem Passenger)
   • Crew Code – Unique crew identifier, if applicable
   • Address – Optional address information
   • Comments – Free-text notes about the person

   Adding contact details makes it easier to reach out to instructors or coaches when needed.

4. Save Person

   Click Add Person to save. The person is now available when logging jumps.

   Once added, you can link this person to jumps and track your jump history with them.

Linking People to Jumps

When adding or editing a jump entry in the Jump Log, you can assign people as:

• Instructor – Primary instructor for training jumps
• Coach – Coach for advanced training
• Examiner – Examiner for check jumps or evaluations
• Jump Partner – Other skydivers on the jump
• Tandem Passenger – If you’re a tandem instructor
• Other – Any other role

This ensures that all jump roles are properly recorded and searchable.

Linking people to a jump entry

Managing People

Viewing Person Details

Click on any person to view their full profile:

• Contact Information – Email, phone, address
• Role and Position – Current role and organization
• Jump History – All jumps linked to this person
• Statistics – Jump count, total freefall time together
• Notes – Any comments or notes

Person detail view showing profile and jump history

Editing People

Update person information at any time:

1. Click on the person
2. Click Edit
3. Update any fields
4. Save changes

Changes to person information don’t affect historical jump records, but will appear in future jumps.

Deleting People

Remove people from your directory:

1. Click on the person
2. Click Delete
3. Confirm deletion

Deleting a person removes them from your directory but doesn’t delete jumps. Jumps will show “Unknown” for that person’s role.

Search and Filter

Find people quickly using search and filters:

Search

• Search by name
• Search by crew code
• Search by organization
• Search by position/role

Filters

• By Role – Filter by instructor, coach, examiner, etc.
• By Organization – Show people from specific dropzones or schools
• By Jump Count – Find people you’ve jumped with most

People search and filter interface

Key Features

Crew Management

Maintain a digital record of all people you jump with, including instructors, coaches, and partners.

Role Tracking

Assign individuals to specific roles (instructor, coach, examiner, partner) for accurate record-keeping.

Search & Filter

Quickly find people by name, role, or organization. Filter to find specific contacts.

Jump Association

Each person’s profile shows a history of associated jumps, making it easy to track your progression with specific instructors or partners.

Contact Information

Store contact details for easy access when you need to reach instructors or coaches.

Custom Notes

Add context for training, evaluations, or personal details about each person.

Best Practices

1. Add Instructors First

   Add your instructors and coaches before logging jumps. This makes data entry faster and more accurate.

2. Use Consistent Names

   Use full names consistently to avoid duplicates. Include last names for better identification.

3. Add Contact Details

   Include email and phone for instructors and coaches you work with regularly. This makes it easier to stay in touch.

4. Link People to Jumps

   Always link people to jumps when logging. This builds a complete history and helps track progression.

5. Update Information Regularly

   Keep contact information current. Update roles and organizations as people move or change positions.

Common Tasks

How do I add an instructor?

Click + Add Person, enter their name and select “Instructor” as the position. Add contact details if available.

Can I see all jumps with a specific person?

Yes! Click on the person, then click View Jumps to see all jumps where they were involved.

What if I don't know someone's full name?

You can add people with partial names. Add more details later when you have them. The important thing is to link them to jumps.

Can I import people from another system?

People are typically added manually or imported along with jump data. Check the Import page for details on importing jump data that includes people.

Troubleshooting

Can't find a person

• Try searching with different terms (first name, last name, crew code)
• Check filters aren’t excluding them
• Verify spelling of the name
• They may not be added yet - add them if needed

Duplicate people

• Check if the person already exists before adding
• Use search to find existing entries
• Merge duplicates by editing one and deleting the other (after checking jump associations)

Person not appearing in jump form

• Ensure the person is saved in your People directory
• Try refreshing the page
• Check if filters are applied
• Verify the person wasn’t deleted

Related Documentation

Logbook

Learn how to log jumps and link people

Import

Import jump data that includes people

Export

Export jump logs with people information