Students

Complete guide to managing students, enrollment, and tracking progress

Students

The Students section provides a centralized view of all students enrolled in your flight training programs. Manage student enrollment, track progress, and monitor individual achievements.

Overview

The Students page displays all students associated with your organization and their enrollment status across training programs.

[Screenshot: Students list showing student information, enrollment status, and progress indicators]

Students management page

Viewing Students

1. Navigate to Students

   Go to Flight School → Students from your organization dashboard.

2. View Student List

   The students list displays:

   • Student name and contact information
   • Profile photo (if available)
   • Enrollment status
   • Active training programs
   • Progress indicators

   [Screenshot: Table view of students with columns for name, email, programs, and status]

   Students list with details
3. Filter and Search

   Use the search and filter options:

   • Search - Search by name or email
   • Program Filter - Filter by training program
   • Status Filter - Filter by enrollment status
   • Sort Options - Sort by name, enrollment date, or progress

Student Details

1. Open Student Profile

   Click on a student’s name or row to view their detailed profile.

2. View Student Information

   The student profile shows:

   • Personal Information - Name, email, phone, address
   • Profile Photo - Student profile image
   • Enrolled Programs - Training programs the student is enrolled in
   • Progress Tracking - Module completion status
   • Training Records - History of training sessions
   • Certificates - Earned certificates and achievements

   [Screenshot: Detailed student profile showing personal info, programs, and progress]

   Student profile page
3. View Training Progress

   See detailed progress for each enrolled program:

   • Completed modules
   • In-progress modules
   • Upcoming modules
   • Flight time logged
   • Training records summary

   Progress is automatically calculated based on training records and module completion status.

Enrolling Students in Training Programs

Students must be enrolled in training programs to track their progress and create training records.

Enrolling a Student

1. Access Enrollment

   From the Students page, you can enroll students in two ways:

   • Click Enroll Student button
   • Or navigate to a training program and use the Students tab
2. Select Student

   Choose the student to enroll from the list of organization members.

   [Screenshot: Dialog showing student selection and enrollment options]

   Student enrollment dialog

   Students must be members of your organization before they can be enrolled in training programs. Add them as members first if needed.

3. Select Training Program

   Choose the training program to enroll the student in:

   • Select from available programs
   • View program details and requirements
   • Check prerequisites if applicable
4. Set Enrollment Details

   Configure enrollment information:

   • Enrollment Date - When the student starts or started the program
   • Expected Completion - Target completion date (optional)
   • Notes - Additional enrollment notes

   Setting accurate enrollment dates helps track program duration and compliance with training timelines.

5. Confirm Enrollment

   Review the enrollment details and click Enroll to add the student to the program.

   The student will appear in the program’s student list and can now have training records created for them.

Enrolling Multiple Students

1. Select Multiple Students

   Use checkboxes to select multiple students from the list.

2. Bulk Enrollment

   Click Bulk Actions → Enroll in Program.

3. Choose Program

   Select the training program for bulk enrollment.

4. Set Enrollment Date

   Set a common enrollment date for all selected students.

5. Complete Enrollment

   Confirm to enroll all selected students in the program simultaneously.

   Bulk enrollment saves time when enrolling multiple students in the same program.

Tracking Student Progress

Monitor individual student progress through their enrolled training programs.

Viewing Progress

1. Open Student Profile

   Click on a student to view their detailed profile and progress.

2. Navigate to Progress

   Click on the Progress tab or section to see detailed progress information.

3. View Program Progress

   For each enrolled program, see:

   • Module Completion - Which modules are completed, in progress, or pending
   • Flight Time - Total flight time logged by category
   • Training Sessions - Number of training records
   • Completion Percentage - Overall program progress

   [Screenshot: Progress dashboard showing module completion, flight time, and training statistics]

   Student progress view
4. View Module Details

   Click on individual modules to see:

   • Module completion status
   • Training records for the module
   • Requirements met
   • Grading results (if applicable)
5. View Training History

   Access the student’s training records:

   • Chronological list of training sessions
   • Instructor notes
   • Flight log details
   • Module associations

Progress Indicators

The system provides visual indicators for student progress:

• Completed - Module or program fully completed
• In Progress - Currently active training
• Pending - Not yet started
• At Risk - Behind schedule or missing requirements

Progress indicators help identify students who may need additional support or attention.

Managing Student Enrollment

Editing Enrollment

1. Access Enrollment

   Navigate to the student’s profile or the program’s student list.

2. Edit Enrollment

   Click Edit Enrollment to modify:

   • Enrollment date
   • Expected completion date
   • Enrollment notes
   • Program assignment
3. Save Changes

   Click Save to update enrollment information.

Removing Enrollment

1. Select Student

   From the program’s student list, select the student to remove.

2. Remove Enrollment

   Click Remove Enrollment or use the actions menu.

   Removing enrollment may affect training records and progress tracking. Consider archiving instead of removing if historical data is important.

3. Confirm Removal

   Confirm the removal. The student will no longer appear in the program’s student list, but historical training records will be preserved.

Student Communication

1. Access Contact Information

   View student contact details from their profile:

   • Email address
   • Phone number
   • Mailing address
2. Send Messages

   Use the messaging system to communicate with students:

   • Send training updates
   • Schedule reminders
   • Provide feedback

   Regular communication helps keep students engaged and informed about their training progress.

Exporting Student Data

1. Select Students

   Choose students to export using checkboxes or filters.

2. Export Options

   Click Export and choose format:

   • CSV - For spreadsheet analysis
   • PDF - For reports and documentation

   [Screenshot: Export dialog showing format options and data selection]

   Export options dialog
3. Select Data Fields

   Choose which information to include:

   • Personal information
   • Enrollment details
   • Progress data
   • Training records summary
4. Generate Export

   Click Export to generate and download the file.

   Exports are useful for reporting, analysis, and maintaining external records.

Best Practices

Regular Progress Reviews Schedule regular check-ins with students to review progress and address any concerns or questions.

Accurate Enrollment Dates Set accurate enrollment dates to ensure proper progress tracking and compliance with training timelines.

Maintain Student Profiles Keep student contact information and profiles up to date to ensure effective communication.

Data Privacy Ensure compliance with data protection regulations when managing student information. Only authorized personnel should have access to student data.

Troubleshooting

Student Not Appearing

• Verify the student is a member of your organization
• Check enrollment status
• Ensure proper permissions

Progress Not Updating

• Verify training records are being created
• Check module completion status
• Ensure records are linked to correct modules

Enrollment Errors

• Confirm student is an organization member
• Verify training program exists and is active
• Check for duplicate enrollments

Related Documentation

• Training Programs - Managing training programs and modules
• Calendar - Scheduling theory courses
• Overview - Flight School overview