My Training

Instructor view of assigned training sessions and availability management

My Training

My Training is the instructor-focused portal for the Flight School module. View your assigned training sessions, manage your availability calendar, and track your teaching schedule and student assignments.

Overview

My Training provides instructors with a personalized view of their training responsibilities. See all assigned sessions, manage availability, set recurring patterns, and coordinate your teaching schedule.

Key Features

Assigned Sessions

View all training sessions assigned to you including theory courses, flight lessons, and briefings.

Availability Calendar

Set your available and unavailable times. Block out periods when you cannot teach.

Recurring Patterns

Configure recurring availability patterns. Set regular available/unavailable times.

Student Assignments

See students assigned to you. View their progress and upcoming training needs.

Session Details

View detailed information about each assigned session including students, objectives, and requirements.

Quick Actions

Quickly access common actions like recording training, updating availability, and viewing student progress.

Getting Started

1. Access My Training

   Navigate to Flight School → My Training from your dashboard sidebar.

2. View Assigned Sessions

   See all your upcoming training sessions:

   • Theory courses you’re teaching
   • Flight lessons assigned to you
   • Briefings and debriefings
   • Scheduled dates and times

   

   My Training dashboard
3. Review Schedule

   Check your teaching schedule:

   • Upcoming sessions
   • Time conflicts
   • Availability gaps
   • Student assignments

Viewing Assigned Sessions

Session List

See all your assigned training:

• Upcoming Sessions - Future training sessions
• Today’s Sessions - Sessions scheduled for today
• Past Sessions - Completed training (for reference)
• Cancelled Sessions - Cancelled or rescheduled sessions

Session Details

1. Open Session

   Click on any session to view details.

2. View Information

   See complete session information:

   • Date and time
   • Duration
   • Location (for theory courses)
   • Students assigned
   • Training objectives
   • Aircraft (for flight lessons)
   • Prerequisites
   • Notes
3. Access Quick Actions

   From session details:

   • Record training completion
   • Update student progress
   • Reschedule session
   • Cancel session
   • View student profiles

Availability Management

Setting Availability

1. Access Availability

   In My Training, go to Availability or My Availability.

2. View Current Availability

   See your current availability:

   • Available times (green)
   • Unavailable times (red)
   • Recurring patterns
   • One-time blocks

   

   Availability calendar
3. Block Unavailable Time

   Mark times as unavailable:

   1. Click on time slot
   2. Select Mark Unavailable
   3. Enter reason (optional)
   4. Set duration
   5. Save

   Block unavailable times to prevent scheduling conflicts. Administrators see your availability when scheduling.

4. Set Available Time

   Mark times as available:

   1. Select time period
   2. Click Mark Available
   3. Set duration
   4. Save

   Available times allow administrators to schedule you for training.

Recurring Availability Patterns

1. Create Recurring Pattern

   Set up regular availability:

   1. Go to Availability → Recurring Patterns
   2. Click New Pattern
   3. Select pattern type
2. Configure Pattern

   Set pattern details:

   • Weekly Pattern - Same times each week
   • Days - Which days of week
   • Time Range - Start and end times
   • Available/Unavailable - Pattern type
   • Start Date - When pattern begins
   • End Date - When pattern ends (optional)
3. Examples

   Common patterns:

   • Available Monday-Friday, 9am-5pm
   • Unavailable every Saturday
   • Available Tuesday/Thursday evenings
   • Unavailable first Monday of each month

   Recurring patterns automatically apply to your calendar. You can override them with one-time blocks.

4. Save Pattern

   Save the pattern. It applies automatically to your calendar.

Managing Patterns

Edit Pattern

Modify existing patterns:

1. Open pattern
2. Edit details
3. Save changes

Changes apply going forward.

Delete Pattern

Remove recurring pattern:

1. Open pattern
2. Click Delete
3. Confirm deletion

Pattern stops applying, but existing blocks remain.

Override Pattern

Temporarily override recurring pattern:

• Create one-time availability block
• One-time blocks take precedence
• Pattern resumes after override period

Student Assignments

Viewing Your Students

1. Access Student List

   In My Training, go to My Students or Student Assignments.

2. See Assigned Students

   View students assigned to you:

   • Student name and contact
   • Training program
   • Progress percentage
   • Next scheduled session
   • Last training date

   

   Student assignments
3. View Student Details

   Click on student to see:

   • Complete profile
   • Training progress
   • Lesson history
   • Performance metrics
   • Upcoming sessions

Student Progress

Track your students’ progress:

• Completed Lessons - Lessons finished
• Current Module - Where student is now
• Hours Logged - Flight and ground hours
• Requirements - Completed requirements
• Performance - Grades and assessments

Recording Training

After Training Session

1. Open Session

   After completing a training session, open the session from My Training.

2. Record Completion

   Click Record Training or Complete Session.

3. Enter Details

   Provide session information:

   • Duration - Actual session duration
   • Hours - Hours logged (flight/ground)
   • Tasks Completed - What was accomplished
   • Student Performance - How student performed
   • Notes - Additional observations
   • Next Steps - Recommendations
4. Update Progress

   Update student progress:

   • Mark tasks as completed
   • Update module progress
   • Record requirements met
   • Note areas needing work
5. Save Record

   Save the training record. System updates:

   • Student progress
   • Training history
   • Hours logged
   • Requirements status

   Training records are important for compliance and tracking. Record them promptly after each session.

Calendar Integration

Viewing Your Schedule

My Training integrates with your calendar:

• Assigned Sessions - Appear on your calendar
• Availability Blocks - Show unavailable times
• Conflicts - Highlight scheduling conflicts
• Gaps - Show available time slots

Calendar Sync

Your availability syncs with:

• Organization calendar
• Training scheduling system
• Administrator views
• Student booking (if enabled)

Best Practices

1. Keep Availability Current

   Update your availability regularly. Accurate availability helps administrators schedule effectively.

2. Use Recurring Patterns

   Set up recurring patterns for regular availability. Saves time and ensures consistency.

3. Record Training Promptly

   Record training sessions immediately after completion. Don’t let records accumulate.

4. Review Schedule Regularly

   Check your schedule weekly. Identify conflicts early and communicate with administrators.

5. Document Student Progress

   Provide detailed notes on student performance. This helps track progress and identify issues.

Troubleshooting

Sessions not appearing

• Verify you’re assigned as instructor
• Check date range and filters
• Ensure Flight School module is enabled
• Refresh the page
• Contact administrator if sessions should appear

Can't set availability

• Verify you have instructor permissions
• Check if availability management is enabled
• Ensure you’re in the correct organization
• Try refreshing the page

Can't record training

• Verify session is assigned to you
• Check if session date has passed
• Ensure you have permission to record training
• Review required fields

Related Documentation

• Flight School Overview - Learn about Flight School module
• Training Programs - Understand training structure
• Students - View student management
• Calendar - Theory course scheduling